Register to attend a Council meeting

Our top priority, as always, is to ensure the health and safety of all attendees, which is why we have introduced a venue registration and identification check process for all individuals attending a Council Meeting.

The registration process will further support Council’s ongoing efforts to maintain a safe and secure environment for all participants whilst allowing Council to conduct an orderly meeting.

How to register

All attendees wanting to attend the Council meeting must register their attendance by no later than Monday 5:00 pm the day before the Council meeting. Please note that registration will be limited to a capacity of 70 people.

Step 1.What you will need to register

We will require your first and last name, home address, phone number and email address.

Personal data collected during the registration process will be treated in accordance with the applicable privacy laws and Yarra Ranges Council Privacy Policy.

Please contact the Governance Team on 1300 368 333 if you require assistance with the process or if you missed the registration deadline and are required to make a submission at the next Council meeting.

 

Step 2.Register Online

Please register for the next Council meeting using the form below:

Register to attend the next
Council and Hearing of Submissions Meeting
28 May 2024

Step 3.Identification Check 

All attendees will be required to present a valid photo identification (e.g. driver's license, passport, ID card) which will be checked against your registration details.

We kindly request your cooperation in complying with these requirements to ensure a safe and pleasant experience for everyone attending the Council Meeting.

Anyone who has not registered or cannot provide adequate identification will be unable to enter the Civic Centre and attend the Council Meeting.

We understand that you may have questions or concerns regarding the registration and identification process. For any inquiries, please reach out to our Customer Service Team on 1300 368 333.

 

 

 

Why you need to register

The following information explains the considerations taken into account by Council when deciding to introduce a requirement that members of the public wishing to attend Council meetings register their attendance beforehand.

Purpose

The registration process is being implemented by Council to effectively manage public attendance at Council meetings.

  • The introduction of this process will enable Council to continue welcome the general public into the gallery, facilitating participation and representation of those directly affected by Council decisions while promoting the health, safety and well-being of all persons attending Council meetings.
  • Facilitating good governance in decision-making.

Transparency and Accountability

Council is committed to transparency and accountability. This Explanatory Note will assist the public in understanding and navigating the new registration requirement. Legal requirements: Council is committed to complying with the Occupational Health and Safety Act 2004, which requires Council to provide a safe and healthy working environment for employees and other persons attending Council buildings. Additionally, in order to fulfil Council’s role under the Local Government Act 2020 of achieving the best outcomes for the community, Council aims to maintain an orderly meeting whilst conducting the business of the Council.

Openness and inclusivity

Council recognises the importance of ensuring accessibility and inclusivity for all, including those without internet access or limited ability to attend in person. By providing both in-person and online viewing options, everyone will be able to participate in Council meetings. Council will assist any Individual whose rights are directly affected by the decisions of Council and who cannot register to attend in person or effectively attend online. We encourage anyone experiencing difficulty meeting these criteria to get in contact, and we will provide a suitable way to meet their needs.

Methods of registration

Council is providing a number of options for registering attendance at Council meetings, including completing an online form which can be found on Council’s website or allowing persons to either attend Council’s customer service centre in person or call 1300 368 333 for registration assistance.

Capacity limitations

Following a thorough risk assessment of Council Meetings, and in order to ensure the orderly conduct of the meeting, public safety, and to achieve good governance council has introduced a capacity limit of 70 people in the Gallery. 

Privacy Collection Statement

Yarra Ranges Council’s primary purpose for collecting registration information is to effectively manage attendance at Council Meetings and to ensure the safety of those in attendance. Yarra Ranges Council reserves the right to use the information provided for secondary purposes (related to the primary purpose of data collection). In line with Council’s Data Governance Charter. We will dispose of customer data responsibly and in line with Public Record Office Victoria policies.

By focusing on the above considerations which adhere to Council’s legal requirements and promote inclusivity whilst maintaining transparency and accountability, the registration process for entering Council meetings can be effectively implemented.

 

If you need assistance to register for a Council meeting you can contact us via 1300 368 333 or visit one of our Community Links in-person.