Skip to main content

Planning an event

Yarra Ranges Council encourages communities to celebrate together by offering a range of resources and advice for those planning an event. There are a few key steps to take to ensure your event is a success.

Before you start

  1. Discuss the idea with other people to gauge enthusiasm and support for the idea.
  2. Brainstorm with a large group to establish the aim and purpose of the event, who could be involved or who it would benefit.
  3. Organise a working group or committee - If you can't get enough people interested to join the group and assist the event can't proceed.
  4. Put your ideas into a draft plan and develop a draft budget - talk to our Festivals & Events Liaison officer for advice on the process and knowledge of the region.

Use the Quick Guide  (PDF, 397KB)to get started.

Funding the event

Once the components of the event have been planned, a realistic budget can be developed. You may require a mix of funding sources to enable the event to go ahead. One of these sources may be Council's Grants for Community Program.

Planning the event

When you're ready to start planning your event:

  1. Start to apply for any permits required and/or bookings for venues. If you are planning an event in a public space, you may require a Places of Public Entertainment - Occupancy Permit. Find out more about occupancy permits.
  2. Complete and submit the event registration form
  3. Make a list the components of your event, including timelines, resources required, and budget
  4. Fill in the event management plan   (PDF, 3MB)as you go, using it as a planning tool
  5. Submit the Event Management Plan to our Festival & Events Liaison officer at least 2 weeks before the event. We will let you know if your event has been accepted or if changes are needed
  6. The Festivals & Events Liaison officer is available to discuss any aspect of the event and provide advice.

Training and Skills development

Council offers a range of community training workshops and forums to provide relevant knowledge. If you have registered your event, you'll be placed on a mailing list to be informed of upcoming training, or search our calendar of events.

Subscribe to Page Updates

Fields marked as required must be completed