Submissions, questions & petitions to Council


Community members are welcome to submit questions, submissions and petitions to Council for consideration.

The links below provide the necessary information to help with making a submission including relevant timelines, online forms and templates. 

Make a general submission to Council

Getting your submission listed on the agenda

To make a submission at a Council Meeting regarding an item that is not listed under ‘Business Papers’ on the agenda, please complete the form below or contact the Governance team on 1300 368 333 by 5.00pm 11 days before the meeting at which you want to make your submission.

Complete a General Submission to Council form

Submissions about matters already considered by Council or operational matters will not be considered. 

The speakers name and topic of submission to be made at a particular Council Meeting, must be listed on the Agenda for that meeting under ‘Questions and Submissions from the Public’ to be heard.

Presenting your submission at the meeting

The Governance Team will contact you about your request and will also discuss any material or presentations you want to use. 


Submit a question to Council

Complete the form below to submit a question to Council. There is a limit of one question per person, per meeting. A written response to your question will be provided after it has been addressed at a Council meeting. You are welcome to attend the meeting to hear the response to your question and observe from gallery.

Please note: questions relating to items on the agenda or repetitions of questions will not be considered.  

Questions must be received no later than 5pm on the day prior to the next Council meeting to be considered.

Complete the form below to submit your question to Council.

Click here to view form.

Speak to an item on a council meeting agenda

Anyone wishing to speak to an item of business listed on the Council Agenda, should complete the online form below by 5.00pm on the Friday before the meeting.

Only one submitter will be registered to represent those against the item and one submitter to represent those in favour of the item (or the applicant in the case of a planning item).

Submissions are an opportunity to present a view to Councillors and are not a forum for questions or debate.

Submissions should be respectful of Councillors and staff. 

Register to speak to an item of business


Submit a petition to Council

You can submit a petition to Council to show support for a particular issue. Petitions will be tabled and received at the next appropriate Council meeting.

We will notify the lead petitioner of the date the petition will be tabled. The lead petitioner will also have an opportunity to speak to their petition at the Council meeting if they wish.  Lead petitioners can contact the Governance Team on 1300 368 333 to arrange this or if they have any questions about the process.  

To be tabled at Council your petition should:

  • Be supplied to Council at least 11 days before a Council meeting. A late petition will be accepted up until 5pm the day before;
  • Clearly state the issue to be raised on each page, along with the original signatures and contact details of each petitioner;
  • Include the original signatures of at least seven different individuals who live, work, study or do business in Yarra Ranges; and
  • Should not relate to matters already considered by Council or matters relating to operational issues.

How to submit your petition


  • Submit the original hard copy of the petition at one our Community Links


  • Complete an online form to submit your petition digitally


To assist we have created a petition template. 

Download the sample petition(DOCX, 25KB)