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Grant Resources & Guides

Applying for a grant can be daunting, especially if it's your first time. The Grants Team at Yarra Ranges have compiled some key tips and resources designed to help you succeed on your grant journey.

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  • Hints & Tips for Grant Applicants

    Hints & Tips for Grant Applicants

    • Your first stop on the Grants for Community journey should be our guidelines and criteria. We recommend reading them carefully and early.
    • Talk through your project idea with a Council officer before applying. Officer’s have insights and networks that can help to strengthen your application.
    • Use clear language. Avoid jargon and acronyms
    • Crunch the numbers - make sure your budget adds up
    • Write succinctly, be clear about what you want to achieve and use specific examples. Generalisations are not your friend 
    • Ask someone who is not involved in the project to read through your application to check for errors and ensure your responses are clear
    • Take a look at our case studies and previous grant recipients to get a better understanding of what we have funded and for how much
    • Compose your application answers in a separate document before inserting into SmartyGrants. This will protect against potential computer or internet issues
    • Prepare and compile your application’s necessary supporting documents early
    • Using robust data can strengthen your project application. Profile ID Yarra Ranges is a great starting place if you're looking for data on the region.

    You can access Profile ID Yarra Ranges here.

  • Planning Your Project

    Planning Your Project

    Before you roll up the sleeves and start writing your Grants for Community application it is important that you are clear on your project idea and what it will involve. This will assist you telling your project’s story in a compelling and convincing manner - including to the selection panel.

    The below template is a simple tool designed to support community groups to identify the focus, scope and necessary inputs to make their project a success.

    You can access the Project Planning Template here. (DOCX, 73KB)

  • Volunteer Engagement

    Volunteer Engagement

    Volunteers are the lifeblood of any community project or event but attracting and retaining volunteers isn’t always straight forward. Fortunately, there are a number of materials available designed to help!

    Volunteering Australia has a wide range of best practice resources, including National Standards for Volunteer Involvement through to volunteer rights.

    Eastern Volunteers is the volunteer resource centres servicing the outer east. They regularly run free training sessions and can provide practical support in recruiting locally based volunteers.

    You can access both organisation’s websites here:

    Volunteering Australia

    Eastern Volunteers

  • External Organisations

    External Organisations

    The depth of information online relating to grants and community groups can be overwhelming. We have compiled a handful of practical websites that are worthy of your bookmarks folder.  

    Our Community and its subsidiaries (Funding Centre, Australian Institute of Grant Management) have fantastic tips and information sheets on topics ranging from promotion tips through to risk management strategies.

    NFP Law Information Hub contains a wealth of information on all things legal relating to community groups. They also have free podcasts.

    Their advice relating to auspicing and incorporation is practical and digestible – no easy feat!

    Pro Bono Australia contains interesting articles, news and useful resources for Australian community groups.

    You can access the above organistion’s websites here:

    Our Community

    NFP Law Information Hub

    Pro Bono Australia 

  • Child Safe Support Resources

    Child Safe Support Resources

    Yarra Ranges Council is committed to promoting child safety and ensuring compliance with the Victorian Child Safe Standards. As a key priority, Council is actively promoting child safety and reducing the factors that lead to children being harmed.

    As a Child Safe organisation, Council reviews grant recipients who are undertaking funded projects or programs that may involve direct or incidental contact with children . The documents below can be utilised by community groups to help enable them to comply with the Child Safe Standards.

    Child Safety Standards Checklist for Grants (PDF, 454KB)

    Child Safety Standards Type of Contact Flowchart (PDF, 128KB)


  • Other Grant Opportunities

    Other Grant Opportunities

  • Six Tips for Writing A Media Release

    Six Tips for Writing A Media Release

    Engaging the media can be a fantastic way of raising the profile of your project, sharing good news stories and generating interest in your group’s work - and all for free.

    The following pointers are intended to help cut through the noise and get noticed by the media.

    1. Find the angle and keep it short

    Write the media release with through a journalist’s lens. What is newsworthy about your story? Who is the project benefiting, what will the end result be and why should people care?

    Media releases should be short and to the point, aim for half a page. When proof reading you may wish to apply the ‘so what?’ comb and remove any sentences where the answer isn’t compelling.

    2. Use the pyramid

    Start your media release with the pointy end - a succinct summary that acts as a ‘hook’ before moving down the pyramid into greater detail. Summarise key points and include a call to action (ie. request volunteers, encourage attendance at an event) in the final paragraph.

    Think about covering the five Ws and H – who, what, when, where, why and how.

    3. Include quotes

    Including a quote from an expert or person of interest can add greater credability and depth to your media release. Make sure the quote expands or adds weight to your key message, not repeats. Introduce the person before the quote.

    4. Photos

    A strong image can grab attention and add ‘colour’ to your media release. Make sure the photo is high resolution and good quality.

    5. Timing is key

    Think about the deadlines of the journalist you are targeting. If your group has an announcement, make sure your release goes out quickly. If you are promoting an event, give the media about 24 hours notice. Don’t hesitate to ring a newspaper or radio station to ask about their deadlines.

    6. Be available!

    Make sure the contact details you include in your media release and the individual is accessible. The last thing you want is to miss out on a great news profile because your mobile was flat.

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